Hotel Software Built Around Rooms, Bookings and Billing
A hotel runs on room-by-room detail: which rooms are occupied, which are ready for a new guest, and which charges belong on which folio. TCB Infotech connects room inventory, bookings and guest billing into one system and integrates it with the PMS or ERP you already run.
50+ ERP and software projects. Zero failed projects since 2021.
Room Status, Bookings and Billing, Not a Generic Template
Room-wise occupancy tracked against housekeeping status
A hotel runs on room-by-room detail, not a type-level estimate. We build software that tracks occupancy against your actual room inventory and housekeeping schedule, so front desk staff know exactly which rooms are ready.
- Room status tracked by room number, not just room type.
- Housekeeping and maintenance scheduled against real occupancy.
- Bookings from every channel matched to available rooms.
Bookings, billing and inventory connected in one system
The system we build connects to your existing ERP or property management system, adds the custom software your folio or housekeeping workflow needs, and applies AI where it removes manual tracking work such as reviewing guest feedback.
- Bookings connected to guest billing and folios automatically.
- Custom software for the workflow a generic module does not cover.
- AI applied to guest feedback and loyalty tracking, not guesswork.
From Your Current Front Desk Workflow to a Running System
Everything a Hotel Tracks Between Check-in and Check-out
Room Inventory & Occupancy Tracking
Every room tracked by status, room number and housekeeping state, not a type-level estimate.
Booking & Channel Management
Reservations from every channel matched against one shared room inventory to prevent double-booking.
Guest Billing & Folio Tracking
Room charges and other guest expenses post to the same folio from check-in through checkout.
Housekeeping & Maintenance Scheduling
Cleaning and maintenance tasks scheduled against real checkout times and room status.
Food & Beverage Outlet Tracking
Restaurant, bar and room service charges tied back to the guest's room and folio.
Guest Feedback & Loyalty Tracking
Feedback and repeat-stay patterns tracked per guest instead of scattered across review sites.
What This Changes for Your Front Desk
Why Hotels Run Their Systems Through TCB Infotech
Hotels, Answered
What does TCB Infotech actually build for a hotel?
Does this replace our existing PMS or ERP?
Can it handle bookings coming from multiple channels along with walk-ins?
How long does a hotel engagement usually take?
What happens after the system goes live?
Can ERP integration, custom software and AI be combined into one engagement for our hotel?
Get a System Built for Your Hotel, Not a Generic Template
Book a free consultation, tell us how rooms, bookings and billing currently move through your property, and we will scope the ERP, software or AI that actually fits.
Book a Free Consultation →No commitment. See a scope before you decide.
How TCB Infotech Builds Hotel Software
From room status to a booking, to the guest folio, to a final bill. Here is how we track each part of a hotel's daily operation and connect it to your existing PMS or ERP.
Room Status, Bookings and Billing, in Detail
Every room tracked by status, not just by type
Each room carries its own status: occupied, vacant or in cleaning, tied to the housekeeping schedule and to whichever booking is attached to it. Front desk staff see which rooms are ready without calling housekeeping to check.
- Room-by-room status, not a type-level estimate.
- Housekeeping tasks scheduled against real checkout times.
- Maintenance flagged and tracked against the same room record.
Bookings from every channel land in one calendar
Reservations from your website, travel agents, walk-ins and any channel you sell through are matched against the same room inventory, so a room sold on one channel cannot be double-booked on another.
- One inventory shared across every booking channel.
- Rate plans and availability updated from a single system.
- Group bookings and long stays tracked alongside standard reservations.
Guest billing tied to the folio from check-in to check-out
Room charges, food and beverage outlet charges, and any other guest expense post to the same folio, so the final bill reflects everything the guest used without staff reconciling separate systems at checkout.
- Folio updated automatically as charges are added.
- F&B; outlet sales tied to the guest's room, not a separate ticket.
- Final billing ready at checkout without manual reconciliation.
Everything Included in a Hotel Engagement
Room Inventory & Occupancy Tracking
Room-by-room status kept current across shifts, tied to housekeeping and maintenance records.
Booking & Channel Management
Every booking channel, including travel agents and walk-ins, drawing from one shared calendar.
Guest Billing & Folio Tracking
Room, F&B; and incidental charges consolidated on one folio per guest, ready at checkout.
Housekeeping & Maintenance Scheduling
Cleaning tasks assigned automatically as rooms check out, with maintenance flags tracked per room.
Food & Beverage Outlet Tracking
Restaurant, bar and room service sales tracked by outlet and rolled into the guest's folio.
Guest Feedback & Loyalty Tracking
Feedback and repeat-stay history tracked per guest so loyalty patterns are not lost across stays.