Get Competitive Quotes Faster Without the Manual Chase
AI runs your request for quotation process end to end. It builds the RFQ from the requisition, sends it to the right suppliers, chases the responses, and lines up the quotes so they compare like for like. People pick the winner. The AI does the legwork.
50+ ERP and software projects. Zero failed projects since 2021.
The RFQ process is slow because it is all manual
Typing the RFQ, picking suppliers, emailing each one, chasing replies, then re-keying quotes into a sheet. That is where the days go. The AI takes that work off your desk.
Quotes in one place while you focus on the decision
The AI sends every RFQ the moment a requisition is ready, follows up on its own, and collects the replies as they land. Your buyers stop chasing suppliers and start comparing offers, so sourcing moves in hours, not weeks.
- RFQs go out the moment they are needed.
- Reminders sent without anyone remembering to.
- Every quote collected in one comparable view.
More suppliers competing means sharper quotes
When sending an RFQ takes effort, buyers ask two suppliers and settle. When the AI handles the sending and chasing, you can put every requisition in front of the full approved list. More competition on each RFQ tends to bring the price down.
- Every approved supplier gets a fair chance to quote.
- No RFQ skipped because the day got busy.
- Competition on price, lead time and terms.
Every supplier response, collected and tracked
The AI keeps a live status on each supplier for every RFQ, so you always know who has quoted and who still needs a nudge.
From requisition to a clear comparison in five steps
The whole RFQ workload, off your team's desk
Every repetitive part of the request for quotation cycle, handled so your buyers spend their time on the decision.
RFQ creation
Builds a complete RFQ from the requisition, with items, quantities, specs and terms filled in.
Supplier selection
Matches each RFQ to the right suppliers from your approved list by category and past performance.
Sending and reminders
Sends every RFQ and chases each supplier with follow-ups until they respond or time runs out.
Quote collection
Reads quotes that arrive as email, PDF or a form and gathers them all in one place.
Normalising quotes
Pulls out price, quantity, lead time and terms and lines them up so you compare like for like.
Handover to your systems
Pushes the awarded quote back into your procurement or ERP system without double entry.
What RFQ automation changes for procurement
Why teams choose TCB Infotech for RFQ automation
RFQ automation questions
What is RFQ automation?
Does the AI choose the supplier for us?
How does the AI know which suppliers to send an RFQ to?
What if suppliers send quotes in different formats?
Does this work with our current procurement or ERP system?
Is the AI tied to one model or vendor?
Put Your RFQ Process on Autopilot
Book a free consultation. We will look at how you source today and show you what RFQ automation would run for your team, from the requisition to a clear quote comparison.
Book a Free Consultation →No commitment. A practical first look at automating your RFQs.
What RFQ Automation Does for Your Team
The AI runs the request for quotation process from end to end. Here is what it builds, how it handles suppliers, and how it turns scattered replies into one clear comparison.
From requisition to a comparison your team can act on
The RFQ writes and sends itself
The AI turns a requisition into a complete RFQ with items, quantities, specs and terms, then sends it to the suppliers on your approved list that can actually quote for it. No blank template, no copy and paste per supplier.
- A full RFQ built from the requisition.
- Matched to the right suppliers by category.
- Sent the moment it is ready.
Follow-ups happen without anyone remembering
The AI tracks who has replied and who has not, and sends reminders on its own until each supplier responds or the window closes. As quotes come back, it reads them and gathers every one in a single place.
- Reminders sent automatically, on schedule.
- A live status for every supplier on every RFQ.
- All replies collected in one place.
Different quote formats, one clear comparison
Suppliers reply by email, PDF or a form, each in their own layout. The AI pulls out price, quantity, lead time and terms and lines them up so your team compares like for like and awards with confidence. People make the final call.
- Price, lead time and terms pulled from any format.
- Quotes lined up for a like-for-like view.
- Your buyers review and pick the winner.
Everything RFQ automation delivers
Automatic RFQ building
A complete request for quotation built from each requisition, with items, quantities and terms filled in.
Right-supplier routing
Each RFQ goes to the suppliers on your approved list that fit the item, by category and past performance.
Sending and chasing
Every RFQ is sent and every supplier is followed up until they respond or the window closes.
Quote collection
Quotes that arrive as email, PDF or a form are read and gathered together in one place.
Normalised comparison
Price, quantity, lead time and terms lined up so your team compares like for like.
Fits your stack
Connects to your procurement or ERP system so requisitions and awarded quotes flow through without double entry.