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Back Office Executives

Hire Dedicated Back Office Executives

Add an executive who handles scheduling, correspondence and record-keeping against a documented checklist, without the cost of a full-time hire.

50+ ERP and software projects. Zero failed projects since 2021.

Book a Free Consultation → Features
Vendor follow-up calls
Done
Weekly filing update
Done
Appointment rescheduling
Pending
1-2 wk
Typical shortlist time
100%
Screened on real administrative tasks
Documented
Checklists for every recurring task
Free
Replacement if not a fit
Why It Matters

Administrative work left to whoever has time gets dropped

When scheduling, filing and follow-ups have no dedicated owner, they compete with higher-priority work and quietly slip, until a missed follow-up becomes a bigger problem.

Owned, Not Shared

A dedicated owner for recurring administrative work

The back office executive owns scheduling, correspondence and filing as their core responsibility, so these tasks have a consistent owner instead of falling to whoever has a free moment.

  • Recurring tasks documented as checklists.
  • Completion tracked, not left to memory.
  • Your core team freed from administrative interruptions.
A back office executive managing correspondence
Tracked Against a Checklist

Nothing depends on someone remembering

Each recurring task is documented during onboarding, so completion is visible and verifiable, rather than assumed because nobody complained.

  • Task checklists documented per recurring process.
  • Status visible to you at any time.
  • Handoffs stay clean if a task changes hands.
Reviewing a back office task checklist
What a Task Ledger Looks Like

Every recurring task tracked, not left to memory

Illustrative example. Your actual task list is documented during onboarding.

Monthly report compilation
Done
Client onboarding paperwork
Pending
How Hiring Works

From requirements to a working executive in about two weeks

1
Share requirements
Tell us the recurring tasks you need handled and your current tools.
2
Shortlist
We match executives by task type and tool familiarity and send you 2 to 3 profiles within days.
3
Interview
You interview the shortlist directly and pick the executive who fits your operations and your team.
4
Onboard
The executive documents your recurring tasks as checklists and takes ownership in the first week.
5
Scale as needed
Add executives during seasonal or high-activity periods.
What's Included

Everything you need to run the engagement smoothly

🎯

Dedicated to your operations

The executive works only on your tasks, not spread across other clients' work.

💬

Direct communication

You and your team talk to the executive directly, with no extra layer in between.

📅

Flexible contracts

Full time, part time, or scaled during seasonal periods, adjustable with notice.

✅

Documented checklists

Every recurring task tracked against a checklist, not left to memory.

🌐

Timezone overlap

Working hours arranged to overlap with your team for handoffs.

🔐

Replacement guarantee

A new executive at no extra cost if the current one is not the right fit.

What Changes

What a dedicated back office executive changes for your team

Owned
Recurring tasks with a dedicated owner
Freed Up
Core team time from administrative interruptions
Tracked
Completion against a documented checklist
Fewer
Dropped follow-ups and missed deadlines
Consistent
Handoffs, even when tasks change hands
Lower
Cost than a full-time direct hire
Why Us

Why teams hire back office executives through TCB Infotech

1
We run our own back office operations
We manage scheduling and correspondence on our own projects, so our executives are screened on real administrative work, not trivia.
2
Fast, honest shortlisting
You see 2 to 3 profiles, not a stack of resumes, and we tell you plainly if a fit is not right.
3
Direct access, no relay
You and your team work with the executive directly, on your tools and your task schedule.
4
Results you can verify
A task checklist shows what was completed, not a general assurance.
5
No long lock-in
Scale the team up or down with notice, based on the workload you actually have.
6
Proven delivery
50+ ERP and software projects, with zero failed projects since 2021.
FAQ

Hiring back office executives, answered

What does a dedicated back office executive do?
They handle scheduling, correspondence, filing, record-keeping and other recurring administrative tasks across your operations, following a documented process for each recurring task.
How is this different from a data entry executive?
A data entry executive focuses specifically on entering records into systems. A back office executive covers a broader range of administrative work, scheduling, correspondence and filing, that goes beyond structured data entry.
What kind of tasks can be handed off?
Any recurring administrative task with a documented process: appointment scheduling, email correspondence, filing, vendor follow-ups, and similar operational support work.
How do you make sure nothing falls through the cracks?
Each recurring task is documented as a checklist during onboarding, and completion is tracked against that checklist rather than relying on memory.
What is the engagement model?
You can hire full time, part time, or scale the team during seasonal or high-activity periods.
What if the executive is not the right fit?
We replace them at no extra cost during the engagement, with a handover of task checklists and in-progress items to the new executive.

Hire a Dedicated Back Office Executive

Book a free consultation. Tell us about your operations, and we will shortlist an executive who fits your team and your timezone.

Book a Free Consultation →

No commitment. See a shortlist before you decide.

Back Office Executive Hiring Features

How Hiring a Dedicated Back Office Executive Works

From the requirements call to a documented task checklist. Here is how we vet, match and onboard every back office executive we place.

Core Process

Vetting, matching and onboarding, in that order

Vetting

Every executive is tested on real administrative tasks

Before an executive joins our bench, they are tested on task prioritization and correspondence handling, and a hands-on task managing a mixed queue of scheduling and follow-up items.

  • Task prioritization under competing deadlines.
  • Correspondence and follow-up handling.
  • A real administrative task queue.
A back office executive assessment session
Matching

You get a shortlist, not a resume pile

We match executives to your specific operations: your tools, your task types, and the timezone overlap that works for your team. You see 2 to 3 fitting profiles, not fifty.

  • Matched to your tools.
  • Matched to your task types.
  • Matched to your working hours.
Reviewing a shortlist of back office executive profiles
Onboarding and Management

A structured start, then you take the lead

The executive documents your recurring tasks as checklists and takes ownership, agreeing priorities with you in the first week. You manage priorities directly from there.

  • Documented task checklists.
  • Agreed priorities for the first week.
  • Direct day-to-day management by your team.
An executive onboarding onto a new back office engagement
What You Get

Everything included in the engagement

🎯

Dedicated executive

Works only on your tasks, not spread across other clients' work.

💬

Direct communication

Access to the executive on your own tools, with no extra layer in between.

📅

Flexible contracts

Full time, part time, or scaled during seasonal periods, adjustable with notice.

✅

Documented checklists

Every recurring task tracked against a checklist, not left to memory.

🌐

Timezone overlap

Working hours arranged to overlap with your team for handoffs.

🔐

Replacement guarantee

A new executive at no extra cost if the current one is not the right fit.